Browse Period Contracts - Closed bidding

THE GENERAL TERMS AND CONDITIONS B DATED October 1, 2014, APPLY TO THIS SALE.

STANDARD INSTRUCTIONS, CLAUSES, AND CONDITIONS

• Pursuant to the Department of Public Works and Government Services Act (S.C. 1996, c. 16), the General Terms and Conditions B, identified in the GCSurplus.ca website by date, and title are incorporated by reference and form part of the bid solicitation and resulting contract as though expressly set out in the bid solicitation and resulting contract.

1. SECURITY REQUIREMENT
   • Upon arriving at the site, the contractor shall notify the contact person.
   • Contractor personnel shall submit to a local verification of identity/information by RCMP - 5 Shirley Blvd., prior to admittance to the facility/site. RCMP - 5 Shirley Blvd. reserves the right to deny access to any facility/site or part thereof of any Contractor personnel, at any time.
2. REQUIREMENT
   • 2.1 For the purchase, pick-up, and removal of the Asset(s) described in section 2.2 on an "as and when requested basis," for the duration of the period of the Contract as detailed in Section 5.0 entitled Term of Contract.
   • 2.2 Details of the Asset(s) and Work Requirement
     • The assets consist of the following mixed ammunition:
       • Copper/lead jacketed casings
       • Simunition/blank shells (mostly plastic)
       • Unclean brass
       • Brass casings
     • Please note that the majority of the ammunition consists of copper/lead jacketed casings and simunitions, there is only a minimal amount of brass.
     • There may also be oil residues on the casings.
     • We cannot guarantee all ammunition will be spent casings. May contain (very few) live rounds.
     • Bins requirements: 2 bins measuring 34″ W x 36″ D x 34″ H is to be provided to the custodian. The contractor will be responsible for providing these bins or build them if needed. It is highly recommended that potential bidders should verify site conditions and measurements on-site before building anything.
     • Work requirements: Removal of Scrap Metal from RCMP - 5 Shirley Blvd., Ottawa, ON.
     • There is a possibility of 2 other locations within 30 km of Ottawa.
     • The contractor is responsible for removing metal within 14 business days upon notification from the custodian, Monday to Friday only, no weekend pick-ups.
   • 2.3 Any Contract will be for the actual quantity of Asset(s) that Canada requests the Purchaser to purchase during the period of the Contract and will not constitute an agreement by Canada to sell any or all of the said Asset(s). The quantity of Asset(s) sold under the Contract may be more or less than the Estimated Quantity of Asset(s) and the Estimated Extended Price specified herein.
   • 2.4 The Purchaser must provide the required number of containers, of appropriate size, on designated government sites, remove, weigh, and purchase the Asset(s) in accordance with the terms and conditions of the Contract. The Purchaser is responsible for providing or building their own containers.
   • 2.5 Prior to the removal of any Asset(s), the Purchaser must ensure that an empty container is left at the site to replace the full one that is picked up.
   • 2.6 Containers in outdoor locations must have a retractable cover. Containers must be water tight to avoid liquid from leaking.
   • 2.7 The Purchaser must remove filled containers during business hours, as specified by the Custodian, within fourteen (14) business days of notification by the Custodian. Should the Custodian notify the Purchaser that there are Asset(s) available for pick-ups that are too bulky to be placed in the container, the Purchaser must immediately make all necessary arrangements to have this Asset removed within a mutually agreeable timeframe.
   • 2.8 As required by the Custodian, the Purchaser must provide the appropriate vehicles needed to remove large Asset(s).
   • 2.9 The loading and removal of the Asset(s) are the sole responsibility of the Purchaser and at the Purchaser's own expense.
3. REQUIREMENTS FOR SMALL ARMS AMMUNITION (SAA) BRASS HANDLING, MUTILATION, AND STORAGE GUIDELINES
   • Live rounds: The spent SAA brass cartridges have been screened by qualified personnel to ensure that the scrap material is free of any live rounds, but may still contain minute quantities of intermingled live rounds.
   • Destruction Criteria: The Purchaser must mutilate (e.g., crush, shred) or smelt the Small Arms Ammunition (SAA) brass cartridges, so that the cartridges can no longer be reloaded or re-used for their intended purpose.
   • Destruction must be done in Canada: The Purchaser must mutilate or smelt the SAA brass cartridges at a location in Canada.
   • Timeline for Destruction: The Purchaser must mutilate or smelt the brass cartridges within 90 days of taking possession of the material.
   • Mutilation or smelting before transfer or resale to a third party: The Purchaser must mutilate or smelt the brass cartridges prior to any transfer or resale to a third party.
   • Proof of Destruction: The Purchaser must complete and provide to Canada and Custodian a Certificate of Destruction (DND 2586), confirming the mutilation of the brass cartridges, within 90 days of taking possession of the material.
   • Access to the Purchaser's premises in order to witness the destruction: Upon request, the Purchaser must give representatives of the Custodian access to the Purchaser's premises for the purpose of witnessing the crushing/smelting.
   • Temporary storage of live SAA found: The Purchaser must lock up any live Small Arms Ammunition (SAA) rounds that are found, in his own temporary storage unit, until the pick-up is conducted by Custodian.
   • Contact for live SAA pick-up: Upon contract award, Custodian will provide local contact information for live SAA pick-up in case any casings that have not been expended are found.
   • Information Package: Purchaser will be provided with an Information Package, upon sale awards, outlining the safe handling, removal, temporary storage, and reporting procedures of any live SAA that may be found within the lot of spent SAA. It is recommended that all persons associated with the processing of the spent SAA brass review the provided Information Package prior to handling the spent SAA brass.
4. ESTIMATED QUANTITY AND ESTIMATED EXTENDED PRICE
   • The estimated quantity of Asset(s) of 10,000 kilograms and its corresponding estimated extended price specified herein are only an approximation of requirements given in good faith. The Purchaser will have no claim against GCSurplus for shortages. Amounts in excess of the Estimated Quantity or Estimated Extended Price will be paid in accordance with the Basis of Payment specified herein.
5. SECURITY DEPOSIT
   • A security deposit in the form of a certified cheque, or an irrevocable standby letter of credit, made out to the Receiver General for Canada of an amount up to twenty percent (20%) of the estimated extended price of the Sales Contract is a condition precedent to Sales Contract awards. Should the Purchaser fail to respect fully his/her obligations under the Sales Contract, the deposit will be forfeited to GCSurplus. Such forfeiture must not limit or curtail any of GCSurplus rights as stipulated by law or in the Sales Contract.
6. TERM OF CONTRACT
   • 6.1 Period of the Contract
     • The period of the Contract is from 2023-12-01 to 2024-12-01, inclusively.
   • 6.2 Option to Extend the Contract
     • 6.2.1 Upon the agreement of both Parties, the period of the Contract may be extended by and up to two (2) additional periods of one (1) year under the same terms and conditions. The Purchaser agrees that, during the extended period of the Contract, he will pay Canada in accordance with the applicable provisions as set out in the Basis of Payment.
     • 6.2.2 Canada will notify the Purchaser within thirty (30) calendar days before the Contract expiry date of its desire to extend the period of the Contract. The option may only be exercised by the GCSurplus Sales Representative.
     • 6.2.3 The agreement to extend the period of the Contract will be evidenced, for administrative purposes only, through a Contract amendment prepared by the GCSurplus Sales Representative.
7. INVOICING
   • The GCSurplus Sales Representative will send an invoice upon receipt of weight scale ticket.
8. ADDITIONAL BIDDING INFORMATION
   • Please note that your bid amount is for the set price of the contaminated metal value. Our invoices will be made based on the price you entered divided by 10,000 kg, this will determine the $ per kg.
9. APPLICABLE LAWS
   • 9.1 The Contract must be interpreted and governed, and the relations between the parties determined, by the laws in force in Ontario.