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GCSurplus Atlantic Sales Center

The GCSurplus warehouses located at 13 Akerley Blvd., Dartmouth, N.S., and at 5t...

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Period Contract - Removal for Waste Oil - 4 Wing Cold Lake
Location :
Cold Lake, AB
Sale / Lot :
K2ED001502 - 003504491
Closing date:
07-September-2022 @ 11:24 a.m.
Please note that on Period Contracts you may place a bid with up to 4 digits after the decimal (e.g.:$1.0001)

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Item Bid Details
Item Quantity
Period Contract - Removal for Waste Oil - 4 Wing Cold Lake 9,000.0000 litre(s)

This sale is subject to all applicable federal and provincial sales taxes. Taxes are in addition to your bid price.


Period Contract - Removal for Waste Oil - 4 Wing Cold Lake
Minimum bid:
Closing date:
07-September-2022 @ 11:24 a.m.
Deposit required:
$ 1,000.00
9000 (litre(s))
Description :
Period Contract - Removal for Waste Oil - 4 Wing Cold Lake

The general terms and conditions B dated 26-September-2016 applies to this sale.

Standard Instructions, Clauses and Conditions

  • Pursuant to the Department of Public Works and Government Services Act (S.C. 1996, c. 16), the General Terms and Conditions B, identified in the website by date, and title are incorporated by reference and form part of the bid solicitation and resulting contract as though expressly set out in the bid solicitation and resulting contract.

1.0 Security Requirements

  • There is no security requirement.

2.0 Requirement

Unit Definition

  • For the purpose of this contract Waste/Used Oil by Litre shall be considered as the base unit being offered. Estimated quantity: 9,000 liters in a 12-month period.

Removal of Surplus

  • Contractor will be required to pick up on an "as and when required" basis. DND will notify the contractor when a pickup is required. The contractor must remove the product within 4 days of notification.

On Site Security Details

  • The Contractor will proceed to 4 Wing, Transfer Station (B639) for all service calls. Hours for contact and pick up are 8:00 a.m. to 4:00 p.m., Monday to Friday.
  • Requirement to complete a Request for Temporary Special Area Pass form in order to access waste oil inside the General Restricted Area (GRA).
  • Form will be distributed electronically or by fax with call up for service within the GRA and must be submitted at least 3 days prior to service.
  • The Contractor will always meet with WLE HAZMAT escort at the Transfer Station (B639), located outside the GRA, before proceeding to the GRA.
  • A temporary Special Area Pass will be issued to the Contractor before entry and must be returned upon exit of the GRA.

Containers: Drums and Collection Tanks

  • DND will offer the product in above-ground waste collections tanks at several locations around the base. Occasionally the product may also be offered in drums. The contractor will be required to provide a tank truck equipped with either a vacuum pump or a gear pump to remove the products.
  • The contractor must provide a copy of their bill of lading to the custodian, showing the quantity of product removed.
  • The custodian will forward the bill of lading to GCSurplus and GCSurplus will invoice the contractor for the quantity removed.

Special Pickup and Transportation Requirements

  • License: Copies of valid Alberta Environment Receiver and Carrier License must be submitted to GCSurplus no later than ten business days pursuant to either verbal or written request.
  • Vehicle/equipment used to carry out the work must be certified for the product it will carry and capable to empty waste tanks and barrels of various sizes.
  • All waste material being moved must be handled by certified personnel only using contractor's equipment. All spills from equipment during loading and unloading are the responsibility of the contractor. All spills must be reported to the Hazwaste Spill Response Team. In the event of a spill all costs for cleanup are the responsibility of the contractor.
  • WHMIS Training: WHMIS training for all Contractor personnel is the responsibility of the Contractor and documentation must be provided to reflect that the training and qualifications are current upon request of the Department of National Defence.
  • Recycle Docket: For each pick up the contractor shall complete a recycle docket form in accordance with Provincial regulations and shall provide a copy of the same form to the Department of National Defence upon transfer to their vehicle. This docket must show the quantity transferred. The Department of National Defence will in turn send a copy of the document to GCSurplus for invoicing purposes.
  • Already in Possession Notwithstanding any other provision herein, title to the goods shall not pass to the offeror until purchaser pays GCSurplus the full amount of the purchase price.

Unit Price Calculation

  • The unit price also includes transporting, setting up and operating materials and/or equipment, as well as the company's overhead, administration, insurance, contributions, interest, rent, taxes and other incidental expenses. It must cover potential losses or damages resulting from the nature of the work, price and wage fluctuations, business risks, strikes, accidents, acts of nature and any other chance occurrences.

3.0 Estimated Quantity and Estimated Extended Price

  • The estimated quantity of Asset(s) and its corresponding estimated extended price specified herein are only an approximation of requirements given in good faith. The Purchaser will have no claim against GCSurplus for shortages. Amounts in excess of the Estimated Quantity or Estimated Extended Price will be paid in accordance with the Basis of Payment specified herein.

4.0 Security Deposit

  • A security deposit in the form of a certified check, an irrevocable standby letter of credit or a credit card payment as accepted and approved at the discretion of the GCSurplus Sales Representative, made out to the Receiver General for Canada of an amount of $1,000.00, is a condition precedent to Contract award. Should the Purchaser fail to respect fully his/her obligations under the Contract, the deposit will be forfeited to GCSurplus. Such forfeiture must not limit or curtail any of GCSurplus' rights as stipulated by law or in the Contract.

5.0 Term of Contract

  • 5.1 Period of the Contract
    • The period of the Contract is from award date to 31-Aug-2024 inclusive.
  • 5.2 Option to Extend the Contract
    • 5.2.1 Upon mutual agreement of both Parties, the period of the Contract may be extended by and up to two (2) additional one-year periods (01-Sept-2024 to 31-Aug-2025 & 01-Sept-2025 to 31-Aug-2026) of under the same terms and conditions. The Purchaser agrees that, during the extended period of the Contract, he will pay Canada in accordance with the applicable provisions as set out in the Basis of Payment.
    • 5.2.2 Canada will notify the Purchaser within thirty (30) calendar days before the Contract expiry date of its desire to extend the period of the Contract. The option may only be exercised by the GCSurplus Sales Representative.
    • 5.2.3 The agreement to extend the period of the Contract will be evidenced, for administrative purposes only, through a Contract amendment prepared by the GCSurplus Sales Representative.

6.0 Invoicing

  • The GCSurplus Sales Representative will send an invoice upon receipt of weight scale ticket.

7.0 Applicable Laws

  • The Contract must be interpreted and governed, and the relations between the parties determined, by the laws in force in Alberta.
Additional comments:
  • Stephane Depot - HAZMAT Officer
  • Phone: 780-840-8000 ext 8199
  • Email:
Location and Contacts
Location of asset(s):
CFB Cold Lake
PO Box 6550 Stn Forces
Cold Lake , AB     T9M 2C6
Cold Lake, AB

The exact location of this sale could not be determined. Please contact the GCSurplus sales rep for more information.

Due to Covid-19, Client Departments and GCSurplus locations will be operating in different phases of re-opening and not all locations will be capable of offering viewing and/or contactless pick-ups of assets. For information on viewings and/or contactless pick-ups of this asset, please inquire with the contact noted below. Covid-19 FAQ
Contact :
Stephane Depot
780-840-8000 (ext:8199)
GCSurplus sales rep:
Shelley Macdonald
Sale account:
Payment and Removal
The Purchaser agrees to make any payment requested (see available payment options) by the Minister within 6 calendar days from the date of such request and prior to removal of any of the property.
The Purchaser, upon acceptance of this offer by the Minister and after payment in full has been received by the Minister, shall at their expense, pack, load and remove the property by the date indicated on the bill of sale or, if no date is shown, within 21 calendar days after the date the bill of sale is issued.
Sales Clauses

This sale is subject to all of the clauses outlined in the GCSurplus

General terms and conditions A , unless General terms and conditions B are cited.