Previously awarded period contracts

THE GENERAL TERMS AND CONDITIONS B DATED October 12th, 2013 APPLY TO THIS SALE.

STANDARD INSTRUCTIONS, CLAUSES AND CONDITIONS

• Pursuant to the Department of Public Works and Government Services Act (S.C. 1996, c.16), the General Terms and Conditions B, identified in the GCSurplus.ca website by date, and title are incorporated by reference and form part of the bid solicitation and resulting contract as though expressly set out in the bid solicitation and resulting contract.

1.0 SECURITY REQUIREMENT

• There is no security requirement.

2.0 REQUIREMENT

• 2.1 For the purchase, pickup and removal of the Asset(s) described in section 2.2 on an "as and when requested basis" for the duration of the period of the Contract as detailed in Section 5.0 entitled Term of Contract.
• 2.2 Details of the Asset(s) and Work Requirement
• Assets: Contaminated scrap metal 80/20 (80% Metal/ 20% Contaminant)
• The successful contractor must be prepared to accept "Contaminated Scrap Metal" as: consisting of a combination of metallic and non-metallic materials, which include unspecified amounts of dirt, plastic, cardboard. For example: upholstered chairs with metal frames, fridges, washers and dryers, desks with wooden tops and drawers, room dividers, etc.
• This contract excludes electronic waste and is not to contain computer or related waste.
• This contract is for scrap metal and does not include the disposal of used or spent brass shell casings. In the event the contractor should encounter brass shell casings or any other type of brass armaments in a scrap load, the contractor is to notify the GCSurplus sales representative for instruction.
• The overall requirement consists of delivering Scrap Metal bins to various locations on the Department of National Defence (DND) property around the Comox Area as requested, removal of bins when called to do so and recycling the metal within them.

Bin Locations and Quantities

• Bins will typically be required at the following Canadian Forces Base (CFB) Comox locations with Quantities shown after:
  • HMCS Quadra (bldg Q53)............................1 large bin
  • 19 Wing Supply (bldg 171 CFB Comox).......1 large bin
  • RCEME (bldg 101 CFB Comox) ..................1 short bin
  • 191 CEF (bldg 121 CFB Comox) .................1 short bin
  • CE (bldg 108 CFB Comox) ..........................1 short bin
• The Contractor shall situate roll-on/roll-off bulk metal bins at DND sites directed by the DND representative, Kelly Ferguson, telephone number (250) 339-8211 ext. 8718 or designate.
• As required by the Custodian, the Contractor must provide the appropriate vehicles needed (ie flat deck truck) to remove large irregular size and shape Asset(s) OR items that do not fit into standard bins.
• Temporary bin sites may be designated for special projects as required and requested by the DND representative.
• Bins are to be commercial style solid metal construction. Approximate bin size requested shall be Large - 18'(L) X 8'(W) X 6'(H) and Short 18'(L) X 8'(W) x 4'(H)
  • DND may request the size of bins be altered depending on workload.
• DND reserves the right to request the bins be moved from the originally stated general locations to other placement areas on the same site.
• Normal pick-up hours are Monday through Friday (excluding statutory holidays) between 9:00am and 3:00pm.
• All shipments may be inspected by an authorized DND representative prior to removal.
• Scrap metal collection bins must display, "scrap metal only" in large, legible lettering and include the contractor name and a unique container identifying number.

Weight Scale Tickets (WST)

• All weight scale tickets must be in accordance with the "Unit of Issue" as shown on the Offer to Purchase.
• Weight scale tickets are essential; merchandise sold by weight shall be weighed at or near the point of loading on an independent public or other scale agreed upon by the designated DND representative & Contractor. Contractors are to use and obtain tickets from a Federal Government calibrated weight scale.
• A DND representative may accompany the contractor to an independent public scale or other suitable scale selected by DND.
• All weight scale tickets shall display the gross vehicle weight; container number and weight, net scrap weight and the date and time the removal took place.
• The custodian shall keep DND informed of removals as they occur.
• The contractor shall remit, within three (3) working days; all weigh scale tickets to DND, who will then verify the WST and pass it to GCSurplus to invoice the contractor for weight removed.
• It is the responsibility of the contractor to pay for the cost of the weigh scale tickets.
• The invoice must be paid in full by the contractor within twenty (20) days of issue.
• The contractor shall only access DND property when called-up for bin drop-off or bin removal as instructed by the DND representative.
• 2.3 Any Contract will be for the actual quantity of Asset(s) that Canada requests the Purchaser to purchase during the period of the Contract and will not constitute an agreement by Canada to sell any or all of the said Asset(s). The quantity of Asset(s) sold under the Contract may be more or less than the Estimated Quantity of Asset(s) and the Estimated Extended Price specified herein.
• 2.4 Upon request, the Purchaser must provide the required number of containers, of appropriate size, on designated government sites, remove, weigh, and purchase the Asset(s) in accordance with the terms and conditions of the Contract.
• 2.5 Prior to the removal of any Asset(s), the Purchaser must ensure that an empty container is left at the site to replace the full one that is picked up.
• 2.6 Bin to be identified as metal only (Signage in one foot lettering). Only safe working Bins with access platforms to be provided.
• 2.7 The Purchaser must remove filled containers during business hours, as specified by the Custodian, within forty-eight (48) hours of notification by the Custodian. Should the Custodian notify the Purchaser that there are Asset(s) available for pick-up that are too bulky to be placed in the container, the Purchaser must immediately make all necessary arrangements to have this Asset removed within a mutually agreeable timeframe.
• 2.8 As required by the Custodian, the Purchaser must provide the appropriate vehicles needed to remove large Asset(s).
• 2.9 The loading and removal of the Asset(s) are the sole responsibility of the Purchaser and at the Purchaser's own expense.

3.0 ESTIMATED QUANTITY AND ESTIMATED EXTENDED PRICE

• The estimated quantity of Asset(s) - 60,000 kilograms and its corresponding estimated extended price specified herein are only an approximation of requirements given in good faith. The Purchaser will have no claim against GCSurplus for shortages. Amounts in excess of the Estimated Quantity or Estimated Extended Price will be paid in accordance with the Basis of Payment specified herein.

4.0 SECURITY DEPOSIT

• A security deposit in the form of a certified cheque, an irrevocable standby letter of credit or a credit card payment as accepted and approved at the discretion of the GCSurplus Sales Representative, made out to the Receiver General for Canada of an amount of one thousand dollars ($1,000.00) is a condition precedent to Contract award. Should the Purchaser fail to respect fully his/her obligations under the Contract, the deposit will be forfeited to GCSurplus. Such forfeiture must not limit or curtail any of GCSurplus rights as stipulated by law or in the Contract.

5.0 TERM OF CONTRACT

• 5.1 Period of the Contract
  • The period of the Contract is from 04/01/2022 to 03/31/2023 inclusive
• 5.2 Option to Extend the Contract
  • 5.2.1 Upon mutual agreement of both Parties, the period of the Contract may be extended by and up to two (2) additional periods of one year(1) under the same terms and conditions. The Purchaser agrees that, during the extended period of the Contract, he will pay Canada in accordance with the applicable provisions as set out in the Basis of Payment.
  • 5.2.2 Canada will notify the Purchaser within thirty (30) calendar days before the Contract expiry date of its desire to extend the period of the Contract. The option may only be exercised by the GCSurplus Sales Representative.
  • 5.2.3 The agreement to extend the period of the Contract will be evidenced, for administrative purposes only, through a Contract amendment prepared by the GCSurplus Sales Representative.

6.0 INVOICING

• The GCSurplus Sales Representative will send an invoice upon receipt of weight scale ticket.

7.0 APPLICABLE LAWS

• 7.1 The Contract must be interpreted and governed, and the relations between the parties determined, by the laws in force in British Columbia.

APPENDIX "A"

• Appendix "A", forming part of the Contract Document, is accepted into the document and becomes firm and binding through the process of bidding and eliminates the need for a signed separate document.
• Weigh scale ticket must be forwarded to:
  • 19 Wing Comox
  • c/o Kelly Ferguson R and D
  • Bldg 171 Supply.
  • Comox BC, V9M 2K0
• To approve an adjustment on a weigh scale ticket, the contractor will have to identify the non-receivable waste and inform the custodian when collecting the container.
• Payment Requirements:
  • Payments must be received in the GC Surplus office indicated within 20 days after receipt of invoice. Failure to comply will result in termination of the period offer.
• Discrepancies:
  • Any discrepancies in reference to weight, quantity and or amounts must be brought to GC Surplus attention within five (5) working days after receipt of invoice. Failure to notify GC Surplus within the five (5) day period will result in the Contractor accepting and paying in full as per invoiced amount.
• Pickups:
  • It is understood and agreed that no further pick up will be authorized or made available by the Custodian pending receipt of payment in full and all disputes resolved in reference to the last authorized pick up.