Previously awarded period contracts

THE GENERAL TERMS AND CONDITIONS B DATED 27-MARCH-2023 APPLY TO THIS SALE

STANDARD INSTRUCTIONS, CLAUSES, AND CONDITIONS

Pursuant to the Department of Public Works and Government Services Act (S.C. 1996, c. 16), the General Terms and Conditions B, identified in the GCSurplus.ca website by date, and title are incorporated by reference and form part of the bid solicitation and resulting contract as though expressly set out in the bid solicitation and resulting contracts.

1. SECURITY REQUIREMENT

• 1.1 There is no security requirement.

2. REQUIREMENT

• 2.1 For the purchase, pickup, and removal of the Asset(s) described in section 2.2 on an "as and when requested basis," for the duration of the period of the Contract as detailed in Section 6.0 entitled Terms of Contract.
• 2.2 Details of the Asset(s) and Work Requirement
  1. The Assets(s) consists of ferrous and non-ferrous scrap metal from vehicles and equipment located at the Highway Operations Unit Garage, #1 Compound, Jasper, Alberta.
  2. The Asset(s) may consist of assorted non-ferrous aluminum, magnesium, and alloy material from vehicles, equipment, or a small amount of metal furniture and small appliances. The Asset(s) may also consist of a small amount of cloth, rubber, plastic, cardboard, wood, etc.
  3. There will be no guaranteed percentage of metallic and non-metallic material.
  4. The Purchaser must accept scrap metal that consists of metallic and non-metallic material.
• 2.3 For the purpose of this contract, scrap metal by kilogram (kg) will be the base unit offered.
• 2.4 Bin Requirement
  1. The Purchaser must provide one (1), two (2) cubic yard heavy-duty steel dumping hopper for the accumulation of material and replace the bin at the time of removal or return the bin within forty-eight (48) hours of collection.
  2. An alternate bin size may be used upon agreement with the Custodian.
• 2.5 Asset Removals
  1. Removals will be on an "as and when required" basis. The Custodian will notify the Purchaser when removal is required.
  2. Upon notification, the Purchaser must remove, weigh and purchase the Asset(s) in accordance with the Terms and Conditions of this Contract.
  3. The Purchaser must remove the Asset(s) between the hours of 8:00 a.m. and 4:00 p.m. Monday to Friday, excluding statutory holidays, and within a timeframe mutually agreed upon with the Custodian.
  4. The Purchaser must provide the Custodian with the name of the individual(s) and the description of the vehicle that will collect the Asset(s) prior to arrival.
  5. The loading and removal of the Asset(s) are the sole responsibility of the Purchaser and at the Purchaser's own expense.
  6. As required by the Custodian, the Purchaser must provide the appropriate personnel and vehicles needed to remove the Asset(s).
  7. Should the Custodian notify the Purchaser that the Asset(s) to be removed are too large to be placed in the container(s), the Purchaser must immediately make all necessary arrangements to have the Asset(s) moved within a mutually agreeable timeframe.
  8. The Purchaser or their personnel must wear appropriate personal protective equipment supplied by the Purchaser when removing the Asset(s).
• 2.6 Weight Scale Tickets
  1. Weight scale tickets are essential. The Asset(s) is sold by weight and must be weighed using an independent public or other scale chosen by the Custodian, at or near the point of loading.
  2. The weight scale ticket must include the location of removal, the type of material removed and the net weight of the material (in kilograms to two [2] decimal places).
  3. The weight scale tickets must be in accordance with the "Unit of Issue" as shown in the Offer to Purchase.
  4. To approve an adjustment on a weight scale ticket, the Purchaser must identify the non-receivable waste and inform the Custodian upon collection.
  5. The Purchaser must pay the cost of weight scale tickets.
  6. The Purchaser must remit the weight scale tickets to the Custodian within three (3) business days of removal. Failure to provide the referenced weight scale tickets as indicated may result in termination of the Contract. The Custodian will inform GCSurplus of removals as they occur.
  7. A Custodian representative may accompany the truck and obtain weight scale tickets upon weighing.

3.0 ESTIMATED QUANTITY AND EXTENDED PRICE

• 3.1 The estimated quantity for removal is ten thousand (10,000) kilograms over a twelve (12) month period.
• 3.2 The Estimated Quantity of Asset(s) and its corresponding estimated Extended Price are only an approximation of requirements given in good faith. The Purchaser will have no claim against GCSurplus for shortages. Amounts in excess of the Estimated Quantity or Estimated Price will be paid in accordance with the Basis of Payment specified herein.
• 3.3 This Contract will be for the actual quantity of Asset(s) purchased during the period of the Contract and will not constitute an agreement by Canada to sell any or all of the said Asset(s). The quantity of Asset(s) sold, under this Contract may be more or less than the Estimated Quantity of Asset(s) and Estimated Extended Price specified herein.

4.0 SECURITY DEPOSIT

• 4.1 A security deposit in the form of a certified cheque, an irrevocable standby letter of credit, or a credit card payment, as accepted and approved at the discretion of the GCSurplus Representative, made out to the Receiver General of Canada for an amount of twenty percent (20%) of the determined contract value, is a condition precedent to contract award.
• 4.2 Should the Purchaser fail to respect their obligations under the Contract, the deposit will be forfeited to GCSurplus. Such forfeiture must not limit or curtail any of GCSurplus' rights as stipulated by law or in the Contract.

5.0 BIDDING REQUIREMENTS

• 5.1 Prospective bidders should submit offers according to the "Unit of Issue" as shown on the Offer to Purchaser form.
• 5.2 The bids must indicate the amount ($) per kilogram (kg). Bids submitted in "Units of Issue" other than the above may be considered invalid.

6.0 TERMS OF CONTRACT

• 6.1 The period of the Contract is from the date of the award to February 27, 2026, inclusively.
• 6.2 Option to Extend
  1. Upon the agreement of both Parties, the period for the Contract may be extended by and up to two (2) additional periods of one (1) year under the same terms and conditions. The Purchaser agrees that, during the extended period of the Contract, they will pay Canada in accordance with the applicable provisions as set out in the Basis of Payment.
  2. Canada will notify the Purchaser within thirty (30) calendar days before the Contract expiry date of its desire to extend the period of the Contract. The options may only be exercised by the GCSurplus Representative.
  3. The agreement to extend the period of the Contract will be evidenced, for administrative purposes only, through a Contract amendment prepared by the GCSurplus Representative.

7.0 INVOICING

• 7.1 GCSurplus will send an invoice upon receipt of the weight scale ticket.
• 7.2 The invoice must be paid in full by the Purchaser within twenty-one (21) days from the date of issue.

8.0 APPLICABLE LAWS

• 8.1 The Contract must be interpreted and governed, and the relations between the Parties determined, by the laws in force in Alberta.

Custodian Contact:

• Don Kirchhofer
• don.kirchhofer@pc.gc.ca
• (403) 828-9445