Previously awarded period contracts

The general terms and conditions B dated 12 October 2013 apply to this sale.

Standard Instructions, Clauses and Conditions

• Pursuant to the Department of Public Works and Government Services Act (S.C. 1996, c.16), the General Terms and Conditions B, identified in the GCSurplus.ca website by date, and title are incorporated by reference and form part of the bid solicitation and resulting contract as though expressly set out in the bid solicitation and resulting contract.

1. Security Requirement
   1. There is no security requirement.
2. Requirement
   1. For the purchase, pickup and removal of the Asset(s) described in section 2.2 on an "as and when requested basis" for the duration of the period of the Contract as detailed in Section 5.0 entitled Term of Contract.
   2. Details of the Assets and Work Requirement:
      1. The Assets consist of waste oil filters located at the Department of National Defence (DND), 4 Wing, Cold Lake, Alberta.
      2. The waste oil filters will be placed in 205 litre drums for removal. The Purchaser will be required to replace the drums on a "one for one" basis upon pick-up. The replacement drums must meet with DND approval; they must be in a safe condition and display all required safety markings.
      3. Recycle dockets are essential. For each pick-up, the Purchaser must complete a recycle docket form in accordance with Provincial regulations. The Purchaser must provide a copy of the recycle docket to the DND Custodian upon transfer of the Assets to their vehicle. This docket must show the quantity transferred. The Custodian will in turn send a copy of the document to GCSurplus for invoicing purposes.
      4. The recycle dockets must be in accordance with the "Unit of Issue" as shown on the Offer to Purchase.
      5. At the time of the request for pick-up, the Custodian will provide the number of drums in order for the Purchaser to plan for the appropriate transportation.
      6. Pick-ups must be completed between the hours of 8:00 a.m. to 3:00 p.m., Monday through Friday and within 5 Business Days of notification by the Custodian.
      7. The Purchaser must report to the MP[1]Ident Section located on Hangar Lane in order to gain entry to the Base.
      8. Safety footwear policy is in effect for the building.
   3. Any Contract will be for the actual quantity of Asset(s) that Canada requests the Purchaser to purchase during the period of the Contract and will not constitute an agreement by Canada to sell any or all of the said Asset(s). The quantity of Asset(s) sold under the Contract may be more or less than the Estimated Quantity of Asset(s) and the Estimated Extended Price specified herein.
   4. The loading and removal of the Assets are the sole responsibility of the Purchaser and at the Purchaser's own expense.
   5. Special Pick-up and Transportation Requirements:
      1. Licenses: Copies of valid Alberta Environment Receiver and Carrier License must be submitted to GCSurplus no later than ten business days after a request from the GCSurplus Sales Representative.
      2. Regulations: Waste oil filters must be shipped under "Canadian Environmental Protection Act 1999" (CEPA 1999). In addition, as per Alberta Environment Regulations, oil filters must be identified the same as used oils and subject to the Export and Import of Hazardous Waste and Hazardous Recyclable Material Regulations, as an "Environmental Hazardous Waste".
      3. Assets being removed must be handled by the Purchaser's personnel and equipment. Any vehicles, equipment and personnel used to remove the Assets must be certified to carry waste oil filters.
      4. Any spills from equipment during loading and unloading are the responsibility of the Purchaser. All spills must be reported to the DND Hazwaste Spill Response Team. In the event of a spill, all costs for clean-up will be the responsibility of the Purchaser.
      5. WHMIS Training: WHMIS training for Purchaser's personnel removing the Assets is the responsibility of the Purchaser. The Purchaser must provide documentation within 10 days of a request from DND that their personnel's WHMIS training and qualifications are current.
3. Estimated Quantity and Estimated Extended Price
   1. The estimated quantity of Assets and its corresponding estimated extended price specified herein are only an approximation of requirements given in good faith. The Purchaser will have no claim against GCSurplus for shortages. Amounts in excess of the Estimated Quantity or Estimated Extended Price will be paid in accordance with the Basis of Payment specified herein.
4. Security Deposit
   1. A security deposit in the form of a certified check, an irrevocable standby letter of credit or a credit card payment as accepted and approved at the discretion of the GCSurplus Sales Representative, made out to the Receiver General for Canada of an amount of $100.00 is a condition precedent to Contract award. Should the Purchaser fail to respect fully his/her obligations under the Contract, the deposit will be forfeited to GCSurplus. Such forfeiture must not limit or curtail any of GCSurplus rights as stipulated by law or in the Contract.
5. Term of Contract
   1. Period of the Contract
      1. The period of the Contract is from October 3, 2022 to September 30, 2024 inclusive.
   2. Option to Extend the Contract
      1. Upon mutual agreement of both Parties, the period of the Contract may be extended by and up to two (2) additional periods of one (1) year each under the same terms and conditions. The Purchaser agrees that, during the extended period of the Contract, he will pay Canada in accordance with the applicable provisions as set out in the Basis of Payment.
      2. Canada will notify the Purchaser within thirty (30) calendar days before the Contract expiry date of its desire to extend the period of the Contract. The option may only be exercised by the GCSurplus Sales Representative.
      3. The agreement to extend the period of the Contract will be evidenced, for administrative purposes only, through a Contract amendment prepared by the GCSurplus Sales Representative.
6. Invoicing
   1. The GCSurplus Sales Representative will send an invoice upon receipt of a recycle docket.
7. Applicable Laws
   1. The Contract must be interpreted and governed, and the relations between the parties determined, by the laws in force in Alberta.

• Stephane Depot - HAZMAT Officer
• Telephone: 780-840-8000 ext 8199
• Email: stephane.depot@forces.gc.ca

Please send invoices to:

accounting@recyclewest.ca