Previously awarded period contracts

THE GENERAL TERMS AND CONDITIONS B DATED 27 MARCH 2023 APPLY TO THIS SALE.

STANDARD INSTRUCTIONS, CLAUSES AND CONDITIONS

• Pursuant to the Department of Public Works and Government Services Act (S.C. 1996, c. 16), the General Terms and Conditions B, identified in the GCSurplus.ca website by date, and title are incorporated by reference and form part of the bid solicitation and resulting contract as though expressly set out in the bid solicitation and resulting contract.

1. SECURITY REQUIREMENTS
   1. There is no security requirement.
2. REQUIREMENTS
   1. For the purchase, pick-up, and removal of the Asset(s) described in section 2.2 on an "as and when requested basis" for the duration of the period of the Contract as detailed in Section 7.0 entitled Term of Contract.
   2. Details of the Asset(s) and Work Requirement
      1. The Asset(s) consist of automotive batteries located at the Department of National Defence (DND), 4 Wing Cold Lake, Alberta.
      2. For the purpose of this contract, a standard automotive battery will be used as the base unit for pricing. Heavy equipment batteries will count as two (2) units. Forklift batteries will count as ten (10) units. The estimated quantity for removal is four hundred (400) units in a twelve (12) month period. All batteries offered under this contract must be removed, regardless of size or condition.
   3. Asset(s) Removal
      1. Removals will be on an "as and when required" basis. DND will notify the Purchaser when removal is required.
      2. The Purchaser must remove the product within three (3) business days of notification.
      3. The Purchaser must remove the Asset(s) between the hours of 8:00 a.m. and 3:00 p.m., Monday through Friday, excluding statutory holidays.
      4. The loading and removal of the Asset(s) are the sole responsibility of the Purchaser and at the Purchaser's own expense. DND reserves the right to direct the loading.
      5. The Asset(s) for removal will be placed on wooden skids with a cardboard base supplied by the Purchaser.
      6. The Purchaser and their personnel must report to the Hazmat Transfer Station, Building 639.
      7. Safety footwear policy is in effect at 4 Wing Cold Lake.
   4. Special Pick-up and Transportation Requirements
      1. The Purchaser must provide a copy of all Provincial/Municipal Permits/Approvals/Authorizations to conduct the removal and transportation of automotive batteries in Alberta within ten (10) days upon request by DND or the GCSurplus sales representative.
      2. WHMIS Training: WHMIS training for the Purchaser's personnel removing the Asset(s) is the responsibility of the Purchaser. The Purchaser must provide documentation within ten (10) days of a request from DND that their personnel's WHMIS training and qualifications are current.
      3. All Asset(s) being removed must be handled by the Purchaser's certified personnel only using the Purchaser's equipment. It is the responsibility of the Purchaser to ensure they have the proper material handling equipment and personnel for removal.
      4. Used batteries are often in poor condition and pose a significant spill hazard. For this reason, the Purchaser is required to take steps to leakproof any vehicle transporting the Asset(s). The means of leak-proofing is up to the Purchaser but should involve secondary containment such as plastic bins or drums or a plastic liner for the cargo compartment. The vehicle/equipment used to carry out the work must be certified for the product it will carry and capable of emptying waste containers of various sizes.
      5. The Purchaser must have a spill kit in the carrier vehicle and all spills that occur during loading, transporting, and unloading are the responsibility of the Purchaser. All spills must be reported to the DND Hazardous Waste Spill Response Team. All costs for cleanup as a result of a spill are the responsibility of the Purchaser.
3. RECYCLE DOCKETS
   1. Recycle dockets are essential. For each removal, the Purchaser must complete a recycle docket in accordance with provincial regulations and must provide a copy to DND upon transfer to their vehicle. This docket must show the quantity transferred. DND will then send a copy of the document to GCSurplus for invoicing.
   2. Recycle dockets must be in accordance with the "Unit of Issue" as shown on the Offer to Purchase.
   3. The DND will submit copies of the recycle dockets to GCSurplus for invoicing.
4. ESTIMATED QUANTITY AND ESTIMATED EXTENDED PRICE
   1. The estimated quantity for removal is four hundred (400) units over a twelve (12) month period.
   2. The estimated quantity of Asset(s) and its corresponding estimated extended price specified herein are only an approximation of requirements given in good faith. The Purchaser will have no claim against GCSurplus for shortages. Amounts in excess of the Estimated Quantity or Estimated Extended Price will be paid in accordance with the Basis of Payment specified herein.
   3. This Contract will be for the actual quantity of Asset(s) purchased during the period of the Contract and will not constitute an agreement by Canada to sell any or all of the said Asset(s). The quantity of Asset(s) sold under this Contract may be more or less than the Estimated Quantity of Asset(s) and the Estimated Extended Price specified herein.
5. SECURITY DEPOSIT
   1. A security deposit in the form of a certified cheque, an irrevocable standby letter of credit, or a credit card payment as accepted and approved at the discretion of the GCSurplus Sales Representative, made out to the Receiver General for Canada of an amount of twenty percent (20%) of the determined value, is a condition precedent to Contract award.
   2. Should the Purchaser fail to respect fully his/her obligations under the Contract, the deposit will be forfeited to GCSurplus. Such forfeiture must not limit or curtail any of GCSurplus rights as stipulated by law or in the Contract.
6. BIDDING REQUIREMENT
   1. Prospective bidders should submit offers according to the "Unit of Issue" as shown on the Offer to Purchase form.
   2. The bids should indicate the amount ($) per unit. Bids submitted in "Units of Issue" other than the above may be considered invalid.
7. TERM OF CONTRACT
   1. Period of the Contract
      1. The period of the Contract is from the date of the award to February 27, 2026, inclusively.
   2. Option to Extend the Contract
      1. Upon agreement of both Parties, the period of the Contract may be extended by and up to two (2) additional periods of one (1) year each under the same terms and conditions. The Purchaser agrees that, during the extended period of the Contract, he will pay Canada in accordance with the applicable provisions as set out in the Basis of Payment.
      2. Canada will notify the Purchaser within thirty (30) calendar days before the Contract expiry date of its desire to extend the period of the Contract. The option may only be exercised by the GCSurplus Sales Representative.
      3. The agreement to extend the period of the Contract will be evidenced, for administrative purposes only, through a Contract amendment prepared by the GCSurplus Sales Representative.
8. INVOICING
   1. The GCSurplus Sales Representative will send an invoice upon receipt of the recycle docket.
   2. The invoice must be paid in full by the Purchaser within twenty-one (21) days from the date of issue.
9. APPLICABLE LAWS
   1. The Contract must be interpreted and governed, and the relations between the parties determined, by the laws in force in Alberta.

Custodian Contact:

• Stephane Depot, Senior HAZMAT Officer
• 4 Wing Cold Lake
• Telephone: 780-840-8000 Ext. 8199 or Cell: 780-201-6405
• Email: STEPHANE.DEPOT@forces.gc.ca