Previously awarded period contracts

THE GENERAL TERMS AND CONDITIONS B DATED 27-March-2023 APPLY TO THIS SALE

STANDARD INSTRUCTIONS, CLAUSES AND CONDITIONS

• Pursuant to the Department of Public Works and Government Services Act (S.C. 1996, c. 16), the General Terms and Conditions B, identified in the GCSurplus.ca website by date, and title are incorporated by reference and form part of the bid solicitation and resulting contract as though expressly set out in the bid solicitation and resulting contract.

1.0 SECURITY REQUIREMENT

• There is no security requirement.

2.0 REQUIREMENT

• 2.1 For the purchase, pickup and removal of the Asset(s) described in section 2.2 on an "as and when requested basis" for the duration of the period of the Contract as detailed in Section 7.0 entitled Term of Contract.
• 2.2 Details of the Asset(s) and Work Requirement:
  • The Assets consist of ferrous and non-ferrous scrap metal, barbed wire and concertina (razor) wire located at Canadian Forces Base (CFB) located at Suffield, Alberta. Much of the material is ferrous iron and steel from armoured vehicles and equipment. There is also a mixture of non-ferrous aluminum, magnesium and alloys from vehicles and military equipment. Other items such as metal furniture, refrigerators, appliances, etc. comprise a smaller amount. There will be no guaranteed percentage of metallic material and non-metallic material. The Purchaser must accept scrap metal that consists of metallic and non-metallic materials.
  • The largest amount of scrap metal generated for removal will be from May until October each year, but there will be other requirements throughout the year.
• 2.3 Any Contract will be for the actual quantity of Asset(s) that Canada requests the Purchaser to purchase during the period of the Contract and will not constitute an agreement by Canada to sell any or all of the said Asset(s). The quantity of Asset(s) sold under the Contract may be more or less than the Estimated Quantity of Asset(s) and the Estimated Extended Price specified herein.
• 2.4 The Purchaser must provide bins as per Article 3.0. Should the Custodian notify the Purchaser that there are Asset(s) available that are too bulky to be placed in the bins, the Purchaser must make all necessary arrangements to have the Asset(s) removed within a mutually agreed upon timeframe.
• 2.5 The Purchaser must remove filled bins during business hours and within forty eight (48) hours of notification by the Custodian. Prior to the removal of any Asset(s), the Purchaser must ensure that an empty container is left at the site to replace the full one that is picked up.
• 2.6 As required by the Custodian, the Purchaser must provide the appropriate personnel and vehicles needed to remove the Asset(s).
• 2.7 The loading and removal of the Asset(s) are the sole responsibility of the Purchaser and at the Purchaser's own expense.
• 2.8 All vehicles entering CFB Suffield must be capable of safely and effectively moving throughout the training area. Vehicle recovery in case of an incident is the responsibility of the Purchaser. All Purchaser's personnel entering CFB Suffield must be able to maintain communication with Range Control as required. The minimum requirement is the possession of a serviceable cellular phone.
• 2.9 The Purchaser must not respond to any requests other than those made by the G4 Hazmat Section via telephone and/or email using the 'Official Service Request Form,' which will be provided by the G4 Hazmat Section at the start of the contract.
• 2.10 Weigh scale tickets for each bin are essential. Assets sold by weight must be weighed using an independent public or other scale chosen by the Custodian at or near the point of loading. CFB Suffield has a weight scale available and will weigh all vehicles before leaving the base area.
• 2.11 The Purchaser must pay the cost of the weight scale tickets.
• 2.12 The Purchaser must remit the weight scale tickets within three (3) working days of removal. The Custodian will keep GCSurplus informed of removals as they occur. Failure to provide the referenced weight scale tickets as indicated may result in termination of the period contract.
• 2.13 The tickets must include the following information:
  • Material type
  • Net weight of material (metric tonnes to 2 decimal places)
  • Removal location (building number/area)
• 2.14 All weigh scale tickets must be in accordance with the "Unit of Issue" as shown in the Offer to Purchase.
• 2.15 To approve an adjustment on a weight scale ticket, the Purchaser will have to identify the non-receivable waste and inform the Custodian upon collection.
• 2.16 A Custodian representative may accompany the truck and obtain weigh scale tickets upon weighing.
• 2.17 The Purchaser must report to the East Gate, Building 424, to be escorted to the scrap metal pick up points.
• 2.18 All of the Purchaser's personnel on-site at CFB Suffield must receive a Range brief prior to accessing the Main Training Area (MTA) or the Defense Research Experimental Proving Grounds (EPG) training area.

3.0 BIN LOCATION, SIZE AND FREQUENCY OF REMOVAL

• 3.1 The Purchaser must provide the following scrap metal bins on-site at CFB Suffield as detailed herein:
  • Location 1 - G4 Hazmat Section, Scrap Metal Main Area: requires one (1) scrap metal bin with at least 30 cubic yard capacity. Frequency of removal and bin replacement will be approximately once per week.
  • Location 2 - Building 183, Base Ammunition Section: requires one (1) scrap metal bin with at least 30 cubic yard capacity. Frequency of removal and bin replacement will be approximately once every three (3) months.
  • Location 3 - Base Ammunition Section, 'Stubbs Landing' in the Main Training Area (MTA): requires one (1) roll-off type scrap metal bin of maximum 20 cubic yard capacity. Frequency of removal and bin replacement will be approximately once or twice every six (6) months depending on Base activity level.
  • Location 4 - Building 312, Base Maintenance Section: requires 1 (one) roll-off type scrap metal bin of maximum 20 cubic yard capacity. Frequency of removal and bin replacement will be approximately once or twice every six (6) months depending on Base activity level.
• 3.2 In addition to the bin requirement identified in 3.1, the Purchaser must be able to provide additional bins of various sizes within forty-eight (48) hours of a request from the Custodian. These bins will be used for short-time requirements (less than thirty [30] days). The quantities of the bins required may vary but will not exceed two (2) for each of the following areas:
  • Location 4 - Defence Research Experimental Proving Grounds (EPG) Training Area: Delivery areas are within the confines of CFB Suffield but may require further travel to training sites. The frequency of this requirement may be up to three (3) times per year or as little as no requirement.
  • Location 5 - Other CFB Suffield Base areas not specified: This requirement is in support of unforeseen projects or tasks that may require scrap metal collection. The frequency of this requirement may be up to three (3) times per year or as little as no requirement.
• 3.3 Please note: relocation of bins may be requested on forty-eight (48) hours notice to the Purchaser.

4.0 ESTIMATED QUANTITY AND ESTIMATED EXTENDED PRICE

• The estimated quantity of Asset(s) and its corresponding estimated extended price specified herein are only an approximation of requirements given in good faith. The Purchaser will have no claim against GCSurplus for shortages. Amounts in excess of the Estimated Quantity or Estimated Extended Price will be paid in accordance with the Basis of Payment specified herein.

5.0 SECURITY DEPOSIT

• A security deposit in the form of a certified cheque, an irrevocable standby letter of credit or a credit card payment as accepted and approved at the discretion of the GCSurplus Sales Representative, made out to the Receiver General of Canada for an amount of twenty percent (20%) of the determined contract value, is a condition precedent to Contract award. Should the Purchaser fail to respectfully his/her obligations under the Contract, the deposit will be forfeited to GCSurplus. Such forfeiture must not limit or curtail any of GCSurplus rights as stipulated by law or in the Contract.

6.0 BIDDING REQUIREMENT

• Prospective bidders should submit offers according to the "Unit of Issue" as shown on the Offer to Purchase form. The bids should indicate the amount ($) per metric tonne. Bids submitted in "Units of Issue" other than the above may be considered invalid.

7.0 TERM OF CONTRACT

• 7.1 Period of the Contract
  • The period of the Contract is from the date of the award to August 1, 2025, inclusive.
• 7.2 Option to Extend the Contract
  • 7.2.1 Upon mutual agreement of both Parties, the period of the Contract may be extended by and up to 2 additional periods of one (1) year under the same terms and conditions. The Purchaser agrees that, during the extended period of the Contract, they will pay Canada in accordance with the applicable provisions as set out in the Basis of Payment.
  • 7.2.2 Canada will notify the Purchaser within thirty (30) calendar days before the Contract expiry date of its desire to extend the period of the Contract. The option may only be exercised by the GCSurplus Sales Representative.
  • 7.2.3 The agreement to extend the period of the Contract will be evidenced, for administrative purposes only, through a Contract amendment prepared by the GCSurplus Sales Representative.

8.0 INVOICING

• 8.1 The GCSurplus Sales Representative will send an invoice upon receipt of weight scale ticket.
• 8.2 The invoice must be paid in full by the contractor within twenty-one (21) days from the date of issue.

9.0 APPLICABLE LAWS

• 9.1 The Contract must be interpreted and governed, and the relations between the parties determined, by the laws in force in Alberta.

Custodian Contact:

• Neil Sloan
• G4 HazMat Section Supervisor
• CFB Suffield, P.O. Box 6000 Stn Main, Medicine Hat, AB. T1A 8K8
• Telephone: 403-544-4531
• Email: neil.sloan@forces.gc.ca