Previously awarded period contracts

THE GENERAL TERMS AND CONDITIONS B DATED 12-OCTOBER-2018 APPLY TO THIS SALE.

STANDARD INSTRUCTIONS, CLAUSES AND CONDITIONS

• Pursuant to the Department of Public Works and Government Services Act (S.C. 1996, c.16), the General Terms and Conditions B, identified in the GCSurplus.ca website by date, and title are incorporated by reference and form part of the bid solicitation and resulting contract as though expressly set out in the bid solicitation and resulting contract.

1. SECURITY REQUIREMENT
   1. There is no security requirement.
2. REQUIREMENT
   1. For the purchase, pickup and removal of the Asset(s) described in section 2.2 on an "as and when requested basis" for the duration of the period of the Contract as detailed in Section 5.0 entitled Term of Contract.
   2. Details of the Assets and Work Requirement
      1. The Assets consist of automotive batteries located at the Department of National Defence (DND), CFB Wainwright located at Denwood, Alberta.
      2. For the purpose of this contract, a standard automotive battery will be used as the base unit for pricing. Heavy equipment batteries will count as two (2) units. Forklift batteries will count as ten (10) units. Estimated quantity for removal is 370 units in a 12 month period. All batteries offered under this contract must be removed, regardless of size or condition.
      3. Removals will be on an "as and when required" basis and must be completed between the hours of 0800 to 1500, Monday through Friday. DND will notify the Purchaser when a removal is required. The Purchaser must remove the product within three (3) business days of notification.
      4. Recycle dockets are essential. For each removal, the Purchaser must complete a recycle docket form in accordance with provincial regulations and must provide a copy to DND upon transfer to their vehicle. This docket must show the quantity transferred. DND will then send a copy of the document to GCSurplus for invoicing.
      5. Recycle dockets must be in accordance with the "Unit of Issue" as shown on the Offer to Purchase.
      6. The Assets for removal will be placed into plastic cases. The Purchaser may use the plastic cases to transport the Assets, but the cases will remain the property of DND Wainwright and must be returned in a timely manner if removed from DND property.
      7. The Purchaser and their personnel must report to the R&D Section, Building 593 Base Supply.
      8. Safety footwear policy is in effect at CFB Wainwright.
   3. Any Contract will be for the actual quantity of Asset(s) that Canada requests the Purchaser to purchase during the period of the Contract and will not constitute an agreement by Canada to sell any or all of the said Asset(s). The quantity of Asset(s) sold under the Contract may be more or less than the Estimated Quantity of Asset(s) and the Estimated Extended Price specified herein.
   4. The loading and removal of the Assets are the sole responsibility of the Purchaser and at the Purchaser's own expense. DND reserves the right to direct the loading.
   5. Special Pick-up and Transportation Requirements:
      1. The Purchaser must provide a copy of all Provincial / Municipal Permits / Approvals / Authorizations to conduct the removal and transportation of automotive batteries in Alberta within 10 days upon request by DND or the GCSurplus sales representative.
      2. WHMIS Training: WHMIS training for the Purchaser's personnel removing the Assets is the responsibility of the Purchaser. The Purchaser must provide documentation within 10 days of a request from DND that their personnel's WHMIS training and qualifications are current.
      3. All Assets being removed must be handled by the Purchaser's certified personnel only using the Purchaser's equipment. It is the responsibility of the Purchaser to ensure they have the proper material handling equipment and personnel for removal.
      4. Used batteries are often in poor condition and pose a significant spill hazard. For this reason the Purchaser is required to take steps to "leak proof" any vehicle transporting the Assets. The means of leak-proofing is up to the carrier but should involve secondary containment such as: plastic bins or drums or a plastic liner for the cargo compartment. Vehicle / equipment used to carry out the work must be certified for the product it will carry and capable to empty waste containers of various sizes.
      5. The Purchaser must have a spill kit in the carrier vehicle and all spills that occur during loading, transporting and unloading are the responsibility of the Purchaser. All spills must be reported to the DND Hazardous Waste Spill Response Team. All costs for cleanup as a result of a spill are the responsibility of the Purchaser.
3. ESTIMATED QUANTITY AND ESTIMATED EXTENDED PRICE
   1. The estimated quantity of Assets and its corresponding estimated extended price specified herein are only an approximation of requirements given in good faith. The Purchaser will have no claim against GCSurplus for shortages. Amounts in excess of the Estimated Quantity or Estimated Extended Price will be paid in accordance with the Basis of Payment specified herein.
4. SECURITY DEPOSIT
   1. A security deposit in the form of a certified cheque, an irrevocable standby letter of credit or a credit card payment as accepted and approved at the discretion of the GCSurplus Sales Representative, made out to the Receiver General for Canada of an amount of $1,000.00 is a condition precedent to Contract award. Should the Purchaser fail to respect fully his/her obligations under the Contract, the deposit will be forfeited to GCSurplus. Such forfeiture must not limit or curtail any of GCSurplus rights as stipulated by law or in the Contract.
5. TERM OF CONTRACT
   1. Period of the Contract
      1. The period of the Contract is from November 30, 2021 to November 30, 2023, inclusive.
   2. Option to Extend the Contract
      1. Upon mutual agreement of both Parties, the period of the Contract may be extended by and up to two (2) additional periods of one (1) year each under the same terms and conditions. The Purchaser agrees that, during the extended period of the Contract, he will pay Canada in accordance with the applicable provisions as set out in the Basis of Payment.
      2. Canada will notify the Purchaser within thirty (30) calendar days before the Contract expiry date of its desire to extend the period of the Contract. The option may only be exercised by the GCSurplus Sales Representative.
      3. The agreement to extend the period of the Contract will be evidenced, for administrative purposes only, through a Contract amendment prepared by the GCSurplus Sales Representative.
6. INVOICING
   1. The GCSurplus Sales Representative will send an invoice upon receipt of the recycle docket.
7. APPLICABLE LAWS
   1. The Contract must be interpreted and governed, and the relations between the parties determined, by the laws in force in Alberta.

Custodian Contact:

• Jay Lajoie
• R&D Section, 593 Base Supply
• 3 CDSG Wainwright, Alberta
• Telephone: 780-842-1363 Ext. 1466
• Email: jayme.lajoie2@forces.gc.ca