Previously awarded period contracts

Standard Instructions, Clauses, and Conditions

Pursuant to the Department of Public Works and Government Services Act (S.C. 1996, c. 16), the General Terms and Conditions B, identified in the GCSurplus.ca website by date and title, are incorporated by reference and form part of the bid solicitation and resulting contract as though expressly set out in the bid solicitation and resulting contract.

1. Security Requirement
   1. There is no security requirement.
2. Requirement
   1. For the purchase, pick-up, and removal of the asset(s) described in section 2.2, on an "as and when requested basis" for the duration of the period of the contract as detailed in Section 5.0 entitled Term of Contract.
   2. Details of the assets and work requirements
      1. Asset: scrap lead-acid batteries
      2. Location:
         • Depot 18/CCG-Coast Guard-Quebec Base
         • 101 Champlain Blvd
         • Quebec City, QC G1K 7Y7
   3. Work Requirements:
      1. The buyer must hold a special permit (UN2794, UN2796, UN2800 class 8) authorizing them to transport lead-acid batteries and identified as required. A shipping document must be used for the transport of all batteries. A specific form is not required.
      2. A shipper's Bill of Lading (BOL) must also be completed prior to shipment. The shipping document will be provided by the successful buyer. A copy of the BOL must be provided at the same time with the Weight Scale Ticket (WST), within forty-eight (48) hours following the pick-up of material, at this generic email address: DFO.QUECFOMM-GMDPFQUE.MPO@dfo-mpo.gc.ca.
      3. A recycling certificate will be made available upon request by the custodian, the custodian's team or someone from GCSurplus sales representative within seven (7) days following the pick-up.
      4. The pick-up of the batteries must be completed within seventy-two (72) hours of notification by the custodian.
   4. Any contract will be for the actual quantity of asset(s) that Canada requests the purchaser to purchase during the period of the contract and will not constitute an agreement by Canada to sell any or all of the said asset(s). The quantity of asset(s) sold under the contract may be more or less than the estimated quantity of asset(s) and the estimated extended price specified herein.
   5. The Contractor must provide appropriate sealed packaging and shipping materiel that meets industry standards. Vehicle/equipment used to carry out the work must be certified for the product it will carry.
   6. WHMIS training: WHMIS training for all Contractor personnel is the responsibility of the Contractor and documentation must be provided to reflect that the training and qualifications are current upon request by GCSurplus.
   7. The Contractor must comply with all Transport Canada regulation pertaining to the Dangerous Goods Act and all federal and provincial environmental regulations with regard to handling, packaging, and shipping of the above-noted material and assumes full responsibility for damages to property, personal injuries or loss of life that may result from processing such items.
   8. The contractor agrees to and shall indemnify and save harmless Canada, PWGSC, GCSurplus and client department, or their designated representative, from and against all claims or demands in respect of any damages, injuries, or loss resulting from the use of GCSurplus or from the possession, ownership, taking ownership of, transportation or use of goods purchased on GCSurplus.
   9. The Contractor understands and agrees that the lead-acid batteries they acquire as a result of this requirement will be recycled. The Contractor will recycle the lead-acid batteries in a manner that conforms with all applicable laws, regulations, and other requirements of the jurisdiction in which they operate (federal, provincial, and municipal) as they relate to the Environment, Public Health and Safety, Labour and Dangerous or Hazardous Wastes and their collection (storage, transportation, and processing).
   10. The Contractor also understands and agrees that should they decide to dispose of the batteries in any way other than to have them recycled, all applicable provision of the province will apply to the contractor as the contractor will be considered as waste generator.
   11. As required by the custodian, the Purchaser must provide the appropriate vehicles needed to remove large assets.
   12. The loading and removal of the assets are the sole responsibility of the Purchaser and at the Purchaser's own expense.
3. Estimated Quantity and Estimated Extended Price
   1. The estimated quantity of asset(s) and its corresponding estimated extended price specified herein are only an approximation of requirements given in good faith. The Purchaser will have no claim against GCSurplus for shortages. Amounts in excess of the estimated quantity or estimated extended price will be paid in accordance with the Basis of Payment specified herein.
4. Security Deposit
   1. A security deposit in the form of a certified cheque or an irrevocable standby letter of credit, made out to the Receiver General for Canada, of an amount up to of twenty percent (20%) of the estimated extended price of the Sales Contract, is a condition precedent to Sales Contract award. Should the Purchaser fail to respect fully their obligations under the Sales Contract, the deposit will be forfeited to GCSurplus. Such forfeiture must not limit or curtail any of GCSurplus rights as stipulated by law or in the Sales Contract.
5. Term of Contract
   1. Period of the contract
      1. The period of the contract is from 04/01/2024 to 03/31/2025, inclusively.
   2. Option to extend the contract
      1. Upon the agreement of both Parties, the period of the Contract may be extended by and up to one (1) additional period of one (1) year under the same terms and conditions. The Purchaser agrees that, during the extended period of the contract, they will pay Canada in accordance with the applicable provisions as set out in the Basis of Payment.
      2. Canada will notify the Purchaser within thirty (30) calendar days before the Contract expiry date of its desire to extend the period of the Contract. The option may only be exercised by the GCSurplus Sales Representative.
      3. The agreement to extend the period of the Contract will be evidenced, for administrative purposes only, through a Contract amendment prepared by the GCSurplus Sales Representative.
6. Invoicing
   1. The GCSurplus Sales Representative will send an invoice upon receipt of the Weight Scale Ticket. The WST (in kg) and BOL must be sent to GCSurplus (cc to DFO.QUECFOMM-GMDPFQUE.MPO@dfo-mpo.gc.ca) within forty-eight (48) hours following the pick-up of batteries.
7. Applicable Laws
   1. The contract must be interpreted and governed, and the relations between the parties determined, by the laws in force in the province of Quebec.