Previously awarded period contracts

The General Terms and Conditions B apply to this sale.

Standard Instructions, Clauses and Conditions

• Pursuant to the Department of Public Works and Government Services Act (S.C. 1996, c. 16), the General Terms and Conditions B, identified in the GCSurplus.ca website by date, and title are incorporated by reference and form part of the bid solicitation and resulting contract as though expressly set out in the bid solicitation and resulting contract.

1.0 Security Requirement

• Upon arriving at the site, the contractor shall notify the contact person. Contractor personnel shall submit to a local verification of identity/information by the Public Health Agency of Canada (PHAC), prior to admittance to the site. Public Health Agency of Canada reserves the right to deny access to the site or part thereof of any contractor personnel, at any time.

2.0 Requirement

• 2.1 For the purchase, pick-up and removal of the Asset(s) described in section 2.2 on an "as and when requested basis" for the duration of the period of the Contract as detailed in Section 5.0 entitled Term of Contract.
• 2.2 Details of the Asset and Work Requirement
  • 45 imperial gallon poly barrels with 2 x 3 bunk opening
    • 55 US Gallon barrels are blue and black in colour
  • Contract is primarily for 45 Imperial gallon barrels, previously used to store concentrated soap
  • Quantity of approximately 120 to 60 barrels over a two-year period (Approximately 60 to 80 barrels per year)
• 2.3 Any Contract will be for the actual quantity of poly barrels that Canada requests the Purchaser to purchase during the period of the Contract and will not constitute an agreement by Canada to sell any or all of the said poly barrels. The quantity of poly barrels sold under the Contract may be more or less than the Estimated Quantity of poly barrels and the Estimated Extended Price specified herein.
• 2.4 The purchaser must remove items during business hours, as specified by the Custodian, within twenty-four (24) hours of notification by the Custodian.
• 2.5 As required by the Custodian, the Purchaser must provide the appropriate vehicles needed to remove the poly barrels.
• 2.6 The loading and removal of the poly barrels are the sole responsibility of the Purchaser and at the Purchaser's own expense.

3.0 Estimated Quantity and Estimated Extended Price

• 3.1 The estimated quantity of poly barrels and its corresponding estimated extended price specified herein are only an approximation of requirements given in good faith. The Purchaser will have no claim against GC Surplus for shortages. Amounts in excess of the Estimated Quantity or Estimated Extended Price will be paid in accordance with the Basis of Payment specified herein.

4.0 Security Deposit

• 4.1 A security deposit of 20% of bid amount in the form of a certified cheque, an irrevocable standby letter of credit or a credit card payment as accepted and approved at the discretion of the GC Surplus Sales Representative, made out to the Receiver General of Canada is a condition precedent to contract award. This security deposit is due 5 business days following contract award. Should the Purchaser fail to respect fully his/her obligations under the Contract, the deposit will be forfeited to GC Surplus. Such forfeiture must not limit or curtail any of GC Surplus rights as stipulated by law or in the Contract.

5.0 Term of Contract

• 5.1 Period of the Contract
  • The period of the Contract is from December 18, 2023, to December 17, 2025, inclusive.
• 5.2 Option to Extend the Contract
  • 5.2.1 Upon mutual agreement of both Parties, the period of the Contract may be extended by and up to two (2) additional periods of one (1) year each, under the same terms and conditions. The Purchaser agrees that, during the extended period of the Contract, he will pay Canada in accordance with the applicable provisions as set out in the Basis of Payment.
  • 5.2.2 Canada will notify the Purchaser within thirty (30) calendar days before the Contract expiry date of its desire to extend the period of the Contract. The option may only be exercised by the GC Surplus Sales Representative.
  • 5.2.3 The agreement to extend the period of the Contract will be evidenced, for administrative purposes only, through a Contract amendment prepared by the GCSurplus Sales Representative.

6.0 Invoicing

• 6.1 The GC Surplus Sales Representative will send an invoice upon receipt of weight scale ticket.
• 6.2 Weight scale tickets are essential; goods sold by weight shall be weighed at or near the loading point on an independent public scale or other suitable scale selected by this department or by the custodians, on behalf of the Crown. The cost of the tickets shall be paid by the purchaser. Weigh scale tickets are to be submitted to the custodian within 72 hours of removal. Failure to provide the referenced weight scale tickets will result in termination of the period contract. All weight scale tickets must be in accordance with the "unit of issue" as shown on the Offer to Purchase. Canada reserves the right to randomly accompany the contractor's vehicle to ensure accurate weight scale tickets are issued. To approve an adjustment on a weight ticket, the buyer will have to identify the non-receivable waste and inform the custodian when collecting the container.
• 6.3 The invoice must be paid in full by the contractor within twenty-one (21) days from the date of issue.

7.0 Applicable Laws

• 7.1 The Contract must be interpreted and governed, and the relations between the parties determined, by the laws in force in Manitoba.

• The custodian for the contract is:
  • Ken Cressman
  • National Microbiology Lab
  • Public Health Agency of Canada, Government of Canada
  • Email: kenneth.cressman@phac-aspc.gc.ca
  • Tel: 431-374-4511
• Purchaser is responsbile for pickup, loading and transportation of poly barrels.