Previously awarded period contracts

THE GENERAL TERMS AND CONDITIONS B DATED 27-MARCH-2023 APPLY TO THIS SALE

STANDARD INSTRUCTIONS, CLAUSES AND CONDITIONS

• Pursuant to the Department of Public Works and Government Services Act (S.C. 1996, c. 16), the General Terms and Conditions B, identified in the GCSurplus.ca website by date, and title are incorporated by reference and form part of the bid solicitation and resulting contract as though expressly set out in the bid solicitation and resulting contracts.

1.0 SECURITY REQUIREMENT

• 1.1 Upon arriving at the site of the institution, the contractor shall notify the contact person. Contractor personnel shall submit to a local verification of identity/information by the Department of National Defence, prior to admittance to the facility/site. Department of National Defence reserves the right to deny access to any facility/site or part thereof of any Contractor personnel, at any time.

2.0 REQUIREMENT

• 2.1 For the purchase, pickup and removal of the Asset(s) described in section 2.2 on an "as and when requested basis" for the duration of the period of the Contract as detailed in Section 5.0 entitled Terms of Contract.
• 2.2 Details of the Asset(s) and Work Requirement
  • Contaminated scrap metal
  • Each load may be contaminated with the following items:
    • Wood, rubber, plastic, paper, dirt, ice and snow
  • Quantity of approximately 110,000 kg over a two year period. (Approximately 55, 000 kg per year)
  • Purchaser must provide large structurally sound scrap meal bins at the following locations within CFB Shilo:
    • 1RCHA Building N-133
    • 2PPCLI Building C-105
    • Base Supply Building C-101 Compound
    • Base Maintenance Building G-400
    • Landfill site
      • Purchaser to provide 5 specific bins and spare bin(s) as required
  • Purchaser must provide pick up/drop-off of bins with 24 hours of notification of Base Supply Personnel
  • Purchaser and their employees must wear appropriate safety clothing including:
    • Steel toe footwear, high visibility outer garments, hard hat and eyeglass safety wear.
  • Puchaser must have proper government identification to gain access to the Base
  • Purchaser must provide empty weight scale tickets prior to loading, from weighing scale in Brandon, MB
  • Scrap metal also be contaminated with wood, plastic, paper and other miscellaneous debris
  • Purchaser must replace their bins within 24 hours of receiving a call from CFB Shilo
• 2.3 Any contract will be for the actual quantity of Aset(s) that Canada requests the Purchaser to purchase during the period of the Contract and will not constitute an agreement by Canada to sell any or all of the said Asset(s). The quantity of the Asset(s) sold under the Contract may be more or less than the Estimated Quantity of Asset(s) and the Estimated Extended Price specified herein.
• 2.4 The Purchaser must remove items during business hours, as specified by the Custodian within twenty-four (24) hours of notification by the Custodian
• 2.5 As required by the Custodian, the Purchaser must provide the appropriate vehicles needed to remove large Asset(s).
• 2.6 The loading and removal of the Asset(s) are the sole responsibility of the Purchaser and at the Purchaser's own expense.

3.0 ESTIMATED QUANTITY AND EXTENDED PRICE

• 3.1 The Estimated Quantity of Asset(s), and its corresponding estimated Extended Price specified herein, are only an approximation of requirements given in good faith. The Purchaser will have no claim against GCSurplus for shortages. Amounts in excess of the Estimated Quantity or Estimated Extended Price or will be paid in accordance with the Basis of Payment specified herein.

4.0 SECURITY DEPOSIT

• 4.1 A security deposit in the form of a certified cheque, an irrevocable standby letter of credit or a credit card payment as accepted and approved at the discretion of the GCSurplus Representative, made out to the Receiver General of Canada for an amount of twenty percent (20%) of the determined contract value is a condition precedent to Contract award.
• 4.2 Should the Purchaser fail to respect their obligations under the Contract, the deposit will be forfeited to GCSurplus. Such forfeiture must not limit or curtail any of GCSurplus rights as stipulated by law or in the Contract.

5.0 TERM OF CONTRACT

• 5.1 The period of the Contract is from December 18, 2023, to December 17, 2025, inclusive.
• 5.2 Option to Extend Contract
  • 5.2.1 Upon mutual agreement of both Parties, the period of the Contract may be extended by and up to two (2) additional periods of one (1) year under the same terms and conditions. The Purchaser agrees that, during the extended period of the Contract, they will pay Canada in accordance with the applicable provisions as set out in the Basis of Payment.
  • 5.2.2 Canada will notify the Purchaser within thirty (30) calendar days before the Contract expiry date of its desire to extend the period of the Contract. The option may only be exercised by the GCSurplus Representative.
  • 5.2.3. The agreement to extend the period of the Contract will be evidenced, for administrative purposes only, through a Contract amendment prepared by the GCSurplus Representative.

6.0 INVOICING

• 6.1 GCSurplus will send an invoice upon receipt of the weight scale ticket. Weight scale tickets are essential; goods sold by weight shall be weighed at or near the loading point on an independent public scale or other suitable scale selected by this department or by the custodians, on behalf of the Crown. The cost of the tickets shall be paid by the purchaser. Weigh scale tickets are to be submitted to the custodian within 72 hours or removal. Failure to provide the referenced weight scale tickets will result in termination of their period contract. All weight scale tickets must be in accordance with the "unit of issue" as shown on the Offer to Purchase. Canada reserves the right to randomly accompany the contractor's vehicle to ensure accurate weight scale tickets are issued. To approve an adjustment on a weight ticket, the buyer will have to identify the non-receivable waste and inform the custodian when collecting the container.
• 6.2 The invoice must be paid in full by the Purchaser within twenty-one (21) days from the date of issue.

7.0 APPLICABLE LAWS

• 7.1 The Contract must be interpreted and governed, and the relations between the parties determined, by the laws in force in Manitoba.

• Contact: Al Dunham at 204-765-3000 ext. 3220
  • Email: al.dunham@forces.gc.ca
• Alternate Contact: Chad Tupper at 204-765-3000 ext. 3244
  • Email: chad.tupper@forces.gc.ca

• Purchaser is responsible in providing manpower and equipment for pick-up, loading and transportation of scrap material.