Services for Government

The Surplus Crown Assets Act provides the legal foundation for the divestment of surplus Crown assets and gives GCSurplus the authority to sell surplus assets on behalf of federal departments.

The Treasury Board Directive on the Management of Materiel outlines the principles that guide divestment decisions.

• Government of Canada departments and agencies
• Provincial governments or municipalities
• Canadian aid agencies
• Public health organization
• Intergovernmental organizations
• Foreign governments

GCSurplus, under Public Services and Procurement Canada, provides guidance and advice on a variety of divestment services to all levels of government with moveable surplus assets. Surplus assets can be transferred, sold or donated.

GCSurplus may also offer various recycling contracts in regions such as recycling of batteries, ferrous and non-ferrous metals possibly woods, plastics, car batteries, grease, oils, textiles, tires and hazardous materials depending on regional services.

GCTransfer is a web-based platform that enables government departments to list surplus assets available for transfer within the federal domain. Any department in need of these assets can make a request for the item(s) offered on GCTransfer, which provides cost savings to the Crown by reusing available assets within the federal domain. Visit GCTransfer for more information.

GCSurplus is a Government of Canada public web-based auction platform that enables government organizations to sell a wide selection of moveable government surplus assets to the general public. Any person over 18 years of age can register to view, bid and buy government surplus assets, such as office equipment, hand tools, cars, boats, airplanes and much more. The highest bidder wins the auction and the successful bidder will receive an email from GCSurplus with an invoice, payment instructions and removal deadline. Buyers must remember that bids cannot be cancelled. As per the GCSurplus Terms and Conditions a buyer with the winning bid must proceed with the purchase of the asset(s).

GCDonate is a web-based platform that enables government departments to list surplus assets, that may not have transferred or sold, for donation. We require eligible organizations to register to view and request surplus assets available for donation. For more information, please visit GCDonate.

GCMil is a division within GCSurplus that divests of the Canadian military and specialized surplus assets. These sales are often more complex and may be offered internationally. For more information, visit GCMil.

Recycling services and contracts - GCSurplus sales centres often have existing recycling or specialized contracts that could be used by our divestment partners. Contact your local sales centre representative to discuss your recycling and contracting needs.

A GCSurplus Client Interface (GCSci) account must be created with a valid government email address to enable you to post items on the various divestment service platforms. A consignee code also known as customer address code (CAC), the name and email address of the Departmental Manager or Materiel Manager will be required to complete the registration.

Register for your GCSci account. Once you are registered, this process acts as an enabling agreement between our institutions allowing us to collaborate.

A Memorandum of Understanding (MOU) will be required to enable GCSurplus to serve non-federal partners.

Most government departments and agencies can obtain their consignee codes by contacting their finance department. The GCSurplus team may be able to assist if there are existing consignee codes for your department or organization in our business system.

For provincial governments, municipalities, Canadian aid agencies, public health organizations, intergovernmental organizations and foreign governments, our team will need to create a consignee code. Contact us for more information.

A consignee code is required to obtain divestment services through Public Services and Procurement Canada – GCSurplus. This provides a mechanism to identify the physical address for assets as well as return important financial rebates related to divestment activities when applicable.

GCSurplus has a client interface (GCSci) with varying levels of access. Clients are responsible for establishing their departmental infrastructure. A great place to start is by contacting your organization’s material management group. There are often delegated financial authorities required to declare assets surplus and these resources can often assist.

The various roles in the GCSurplus Client Interface are as follows:

Level 1 - Departmental Manager: This role is required to manage access to our client interface. This person can be a central resource in your department or regional, depending on your departmental preferences.

Level 2 - Materiel Manager: The Departmental Manager authority confirms this role which is responsible for managing user access to declare items surplus through the GCSci platform.

Level 3 – Audit: This role has access to reporting and financial management functions.

Level 4 – User: The Materiel Manager confirms this role which manages access to declare items for divestment through our service.

Once a GCSci account has been created, materiel managers can declare surplus assets on behalf of their department or agency and post them on GCSurplus.

A Report of Surplus (ROS) must be completed in GCSci to post surplus assets for transfer, sale or donation. Once a ROS is submitted, a GCSurplus sales representative will work closely with the declaring institution to create a listing that will be posted on the GCSurplus website.

GCSurplus endeavours to divest of surplus materiel in an open, transparent and fair manner, and to provide the best overall value to the Crown.

GCTransfer
Materiel managers can use GCTransfer to advertise surplus assets available for transfer within the federal domain. First, an asset must be declared surplus by submitting a Report of Surplus (ROS) using the GCSci platform and selecting “transfer” as the posting type. Transfers are generally done from our clients’ locations. A GCSurplus sales representative will review the listing and post it on GCTransfer.

Visit the GCTransfer page for more information.

Surplus assets that do not transfer within the federal domain can then be listed on the GCSurplus auction website.

GCSurplus Auction
Materiel managers can use the GCSurplus auction website to advertise surplus assets for sale to the general public. First, an asset must be declared surplus by submitting a Report of Surplus (ROS) using the GCSci platform and selecting “sell” as the posting type. We can process sales from our client’s location or from a GCSurplus warehouse. A GCSurplus representative will work closely with the declaring institution to create a listing that will be posted on the GCSurplus auction website.

Any Canadian over the age of 18 or business can register for a GCSurplus account allowing them to view and bid on surplus items listed for sale. The highest bidder wins the auction and the successful bidder will receive an email from GCSurplus with an invoice, payment instructions and removal deadline.

GCDonate
Materiel managers can use the GCDonate platform to advertise surplus assets available for donation. The declaring institution must declare an asset surplus by submitting a Report of Surplus (ROS) using the GCSci platform and selecting “donate” as the posting type. A GCSurplus representative will work closely with the declaring institution to create a listing that will be posted on the GCDonate platform.

To view and request surplus assets available on GCDonate, eligible organizations must register with our program. Donations can only be made to charitable or non-profit organizations, the United Nations, Treaty organizations of which Canada is a member, other national governments, Indigenous peoples (groups and organizations) and other levels of government in Canada.

GCSurplus representatives or the declaring department can approve requests received from eligible organizations.

GCMil and specialized assets
Materiel managers can use the GCMIL and specialized assets platform to divest of assets. The declaring institution must declare an asset surplus by submitting a Report of Surplus (ROS) using the GCSci platform and identifying the specialized requirements related to the divestment request. For more information, please contact GCMil.

Did you know that Public Services and Procurement Canada has a Document Imaging Solutions Centre that offers a total service solution for all levels of government and institutions’ record digitizing needs?

They can help convert important information into an electronic format. Thinking of digitizing your older paper publications or important records to ensure that future generations have access to information produced by the Government of Canada? Or do you need an electronic mailroom service to enable the digitization of your incoming documents or correspondence?

Contact the Document Imaging Solutions Centre if you have any questions or want to discuss your digitizing needs.

Canadian Commercial Corporation (CCC)
The Canadian Commercial Corporation (CCC) is a Crown Corporation with the mandate of assisting Canadian exporters to sell products and services abroad, and helping foreign governments purchase Canadian solutions that satisfy their national procurement priorities. In this capacity, GCSurplus and CCC maintain a working partnership. At the request of prospective buyers, GCSurplus can partner/engage with CCC in efforts to facilitate Purchasers looking to export. Via this partnership with CCC, the Government of Canada is favourably positioned to facilitate acquisition and/or remarketing proposals that would incentivize prospective purchasers to work with Canadian industry. The Government of Canada recognizes the value added in a resulting sale that makes direct commitments to Canadian industry.

NATO Support Procurement Agency (NSPA)
GCSurplus/GCMil (in collaboration with DND) represents the Government of Canada at the Land, Air and Naval User Group meetings of the NATO Support Procurement Agency (NSPA) and engages with NATO nations via materiel redistribution efforts. The NSPA brings together, in a single organization, acquisition, logistic, medical and infrastructural capabilities, operational and systems support and services to the NATO nations, NATO Military Authorities and partner nations. The NSPA operates under North Atlantic Council-approved charters. The NSPA is the executive body of the NATO Support and Procurement Organisation (NSPO), of which all 30 NATO nations are members.

Canadian Association of Defence and Security Industries (CADSI):
In coordination with the Canadian Association of Defence and Security Industries (CADSI), GCSurplus participates in the CANSEC trade show and ancillary events. GCSurplus partners directly with CCC and key federal Government departments in order to plan, organize and exhibit in the Government of Canada (GoC) pavilion. GCSurplus partners with CADSI to engage strategically with interested industry and host visiting international delegations in efforts to promote the services that the Government of Canada / GCSurplus can provide.

Canadian Institute for Procurement and Material Management (CIPMM)
GCSurplus continuously collaborates with the Canadian Institute for Procurement and Materiel Management. They are a not-for-profit organization open to everyone with an interest in the procurement and management of goods and services in the public sector. To learn more, visit their website.

Treasury Board Secretariat (TBS)
GCSurplus works collaboratively with Treasury Board of Canada’s - Assets and acquired services—Policies, directives, standards and guidelines- Canada.ca

GCSurplus Materiel Management Advisory Committee (GMMAC)
This committee generally meets bi-annually to discuss important issues. Departmental materiel management representatives from many departments participate to discuss and share best practices in materiel management. Contact us if you would like to become a member.

Reports
Datasets on what GCSurplus has sold are available on the Open Government Portal.

With 90 years of experience, the Canadian General Standards Board (CGSB) is Public Services and Procurement Canada’s centre of excellence for standardization and certification. They offer a wide range of standards development services, including development of National Standards of Canada (NSC) , and support to the development of International (ISO) Standards. These consensus-based standards support stakeholders’ economic, regulatory, health, safety and environmental interests.

The CGSB is also your go to partner for certification of your quality management systems (ISO 9001) and environmental management systems (ISO 14001), as well as for the provision of advice on implementing such systems. CGSB certification services help clients tailor their programs to meet their specific needs, so that the goods and services being purchased will perform as expected every time, as well as meet standards and requirements.

Find out more about the range of services offered by the CGSB by visiting its Web site.