Browse Period Contracts - Closed bidding

THE GENERAL TERMS AND CONDITIONS B DATED OCTOBER 12, 2013 APPLY TO THIS SALE.

STANDARD INSTRUCTIONS, CLAUSES AND CONDITIONS

• Pursuant to the Department of Public Works and Government Services Act (S.C. 1996, c.16), the General Terms and Conditions B, identified in the GCSurplus.ca website by date, and title are incorporated by reference and form part of the bid solicitation and resulting contract as though expressly set out in the bid solicitation and resulting contract.

1.0 SECURITY REQUIREMENT

• There is no security requirement.

2.0 REQUIREMENT

• 2.1 For the purchase, pickup and removal of the Asset(s) described in section 2.2 on an "as and when requested basis" for the duration of the period of the Contract as detailed in Section 5.0 entitled Term of Contract.
• 2.2 Details of the Asset(s) and Work Requirement
  • Assets: Contaminated scrap metal 80/20 (80% Metal / 20% Contaminant)
  • The successful contractor must be prepared to accept "Contaminated Scrap Metal" as: consisting of a combination of metallic and non-metallic materials, which include unspecified amounts of dirt, plastic, cardboard. For example: upholstered chairs with metal frames, fridges, washers & dryers, desks with wooden tops & drawers, room dividers, etc.
  • This contract excludes electronic waste and is not to contain computer or related waste.
  • The contractor shall situate a roll on/roll off 40 yard bulk metal container as a minimum capacity to be stored outside on the Victoria Canadian Coast Guard (CCG) site as directed by and to the satisfaction of the custodian.
  • CCG retains the right of adding one (1) or two (2) additional bin(s) should the volume require it.
  • Weight scale tickets are essential; merchandise sold by weight shall be weighed at or near the point of loading on an independent public or other scale chosen by the custodian.
  • The contractor shall pay the cost of the weight scale tickets.
  • The contractor shall remit within three (3) working days a "signed and dated" weight scale tickets to GCSurplus and the custodian.
  • The custodian shall keep GCSurplus informed of removals as they occur.
  • Failure to provide the referenced weight scale tickets as indicated will result in termination of the period contract.
  • All weight scale tickets MUST be in accordance with the "Unit of Issue" as shown on the Offer to Purchase.
  • Primary point of contact for this contract with DFO/RPSS is Steve Brame 250-480-2601.
• 2.3 Any Contract will be for the actual quantity of Asset(s) that Canada requests the Purchaser to purchase during the period of the Contract and will not constitute an agreement by Canada to sell any or all of the said Asset(s). The quantity of Asset(s) sold under the Contract may be more or less than the Estimated Quantity of Asset(s) and the Estimated Extended Price specified herein.
• 2.4 Upon request, the Purchaser must provide the required number of containers, of appropriate size, on designated government sites, remove, weigh, and purchase the Asset(s) in accordance with the terms and conditions of the Contract.
• 2.5 Prior to the removal of any Asset(s), the Purchaser must ensure that an empty container is left at the site to replace the full one that is picked up.
• 2.6 Bin to be identified as metal only (Signage in one foot lettering). Only safe working Bins with access platforms to be provided.
• 2.7 The Purchaser must remove filled containers during business hours, as specified by the Custodian, within forty-eight (48) hours of notification by the Custodian. Should the Custodian notify the Purchaser that there are Asset(s) available for pick-up that are too bulky to be placed in the container, the Purchaser must immediately make all necessary arrangements to have this Asset removed within a mutually agreeable timeframe.
• 2.8 As required by the Custodian, the Purchaser must provide the appropriate vehicles needed to remove large Asset(s).
• 2.9 The loading and removal of the Asset(s) are the sole responsibility of the Purchaser and at the Purchaser's own expense.

3.0 ESTIMATED QUANTITY AND ESTIMATED EXTENDED PRICE

• The estimated quantity of Asset(s) - 43,000 kilograms and its corresponding estimated extended price specified herein are only an approximation of requirements given in good faith. The Purchaser will have no claim against GCSurplus for shortages. Amounts in excess of the Estimated Quantity or Estimated Extended Price will be paid in accordance with the Basis of Payment specified herein.

4.0 SECURITY DEPOSIT

• A security deposit in the form of a certified cheque, an irrevocable standby letter of credit or a credit card payment as accepted and approved at the discretion of the GCSurplus Sales Representative, made out to the Receiver General for Canada of an amount of two thousand dollars ($2,000.00) is a condition precedent to Contract award. Should the Purchaser fail to respect fully his/her obligations under the Contract, the deposit will be forfeited to GCSurplus. Such forfeiture must not limit or curtail any of GCSurplus rights as stipulated by law or in the Contract.

5.0 TERM OF CONTRACT

• 5.1 Period of the Contract
  • The period of the Contract is from 16/01/2021 to 16/01/2022 inclusive
• 5.2 Option to Extend the Contract
  • 5.2.1 Upon mutual agreement of both Parties, the period of the Contract may be extended by and up to three (3) additional periods of one (1) year under the same terms and conditions. The Purchaser agrees that, during the extended period of the Contract, he will pay Canada in accordance with the applicable provisions as set out in the Basis of Payment.
  • 5.2.2 Canada will notify the Purchaser within thirty (30) calendar days before the Contract expiry date of its desire to extend the period of the Contract. The option may only be exercised by the GCSurplus Sales Representative.
  • 5.2.3 The agreement to extend the period of the Contract will be evidenced, for administrative purposes only, through a Contract amendment prepared by the GCSurplus Sales Representative.

6.0 INVOICING

• The GCSurplus Sales Representative will send an invoice upon receipt of weight scale ticket.

7.0 APPLICABLE LAWS

• 7.1 The Contract must be interpreted and governed, and the relations between the parties determined, by the laws in force in British Columbia.

APPENDIX "A"

• Appendix "A", forming part of the Contract Document, is accepted into the document and becomes firm and binding through the process of bidding and eliminates the need for a signed separate document.
• Weigh scale ticket must be forwarded to:
  • Department of Fisheries & Oceans / Real Property, Safety & Security
    • Steve.Brame@dfo-mpo.gc.ca
      • 250-480-2601
• To approve an adjustment on a weight ticket, the buyer will have to identify the non-receivable waste and inform the custodian when collecting the container.
• Payment Requirements:
  • Payments must be received in the GCSurplus office indicated within 20 days after receipt of invoice. Failure to comply will result in termination of the period offer.
• Discrepancies:
  • Any discrepancies in reference to weight, quantity and or amounts must be brought to GCSurplus attention within five (5) working days after receipt of invoice. Failure to notify GC Surplus within the five (5) day period will result in the Contractor accepting and paying in full as per invoiced amount.
• Pickups:
  • It is understood and agreed that no further pick up will be authorized or made available by the Custodian pending receipt of payment in full and all disputes resolved in reference to the last authorized pick up.